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Job Description

The Administrative Assistant will have a multifaceted role, one that will support the Executive Directors and the overall mission of Orbie For Orphans.

Our ideal candidate must be highly organized, process excellent interpersonal, written and verbal communication skills, proficiency in social media, Microsoft Office and experience in Adobe Creative Suite/Cloud, Dropbox, Google Docs, CRM system, Mail Chimp, Hootsuite, must be able to multi-task, be a strategic thinker, self-starter, highly motivated and results driven, with integrity and the ability to work with minimal supervision.

The primary administrative responsibilities include:

  • Manage and oversees the outsourcing of curriculum translation
  • Answering emails
  • Creating and editing presentations and documents as requested.
  • Maintain company office, including supplies, equipment and overall office environment
  • Attend meetings and keep record of minutes
  • Maintain vendor profiles/records
  • Schedule meetings, appointments and arrange travel as needed
  • Assist in coordinating events throughout the year
  • Attend Orbie For Orphans events
  • Conduct research, compile data and have the ability to present findings in well-organized presentation format
  • Meet with partners, vendors and other individuals/groups on behalf of the organization
  • Research, coordinate and schedule monthly networking events for office
  • Perform general office duties such as ordering supplies, maintaining donor management systems, and writing thank you cards/letters
  • Prepare invoices, reports, memos, letters, financial statements and other documents, using word processing, spreadsheet, database, and/or presentation software.
  • Assist with Orbie curriculum fulfillment
  • Maintain all company and client login credentials
  • Make copies and mail documents and Orbie curriculum as requested
  • Assist in identifying, scheduling and coordinating volunteers
  • Other administrative duties as required

The AA must also possess basic design skills. The primary Design responsibilities include:

  • Designs and produces marketing materials including flyers, offering memoranda, e-mail blasts, invitations, announcements, etc. (using organization branding standards templates)
  • Uses desktop publishing applications to complete assignments involving word processing, page layouts and the creation of charts and computer graphics
  • Imports graphic images and integrates with text
  • Provides primary graphics support for meetings, presentations, awards, etc.
  • Coordinates graphic production requirements with printers, vendors, and overall publication schedules
  • Works with vendors for quotes, purchase orders, press proofs, and coordinating delivery of final product
  • Maintains all graphic design equipment and software
  • Assist in editing videos for internal projects, as well as client projects
  • Manage company social media sites
  • Reply to online reviews/comments
  • Monitor hashtag feeds & post events
  • Assist in website maintenance


  • A follower of Christ, with a personal relationship with Jesus, and adheres to our doctrinal statement
  • Excellent verbal and written communication skills
  • Detail-oriented, with excellent time management, able to shift priorities
  • Team player, problem solver with a positive attitude
  • Accepts direction well. Must be able to troubleshoot, think/act immediately and independently. Internet & social media savvy. Ability to multitask, operate efficiently, learn, and adapt quickly
  • Forward thinker with a proactive mindset and attention to detail. Self-motivated team player with a desire and drive to learn and grow
  • Highly proficient with MS Office
  • Working knowledge of Adobe Creative Suite preferred
  • Able to easily shift priorities in a fast-paced, high-pressure environment
  • Experience using Adobe Creative Suite and graphic design
  • Knowledge of software upgrades and proficiency in Microsoft Office program
  • Able to lift over 25 pounds

Additional Information

Pay: $15 - $17/hour based on experience

20-30 per week

Email resume and cover letter to: maria@orbiefororphans.org